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Tenders

Procurement opportunity pipeline

To better advise industry, this page displays open and future procurement opportunities. Please note this procurement opportunity pipeline maybe subject to change without notice, where future tenders may not be issued or included in the pipeline.

Register your interest in any of the opportunities by completing our supplier registration form.

Suppliers invited to participate in a tender process are required to submit their response via our e-procurement system, Ariba.

For 'Registrations of Interest' please select request reason 'in response to an advertised opportunity'. For future tenders please select request reason 'for future opportunities that may eventuate' and list the tender name in the 'key goods/services provided' section.

Submitting a tender response

If you're invited to participate in a sourcing event, a Sourcing Specialist will send you an invitation email containing a hyperlink to Ariba.

Once you have logged into Ariba you will be guided through the process of submitting a response. If you require assistance, follow the ‘how to’ information within the system, or download a copy of our Ariba e-procurement system instructions.

If further information is required, you can contact Western Power by sending an email to our Ariba Specialist mailbox.

Online auctions

Suppliers may be invited to participate in an online auction during the tender process. To prepare for the online auction refer to the online auction bidders guide.

A demonstration online auction will be arranged prior to the live online auction. It is highly recommended that you participate in the demonstration online auction.

Registrations of Interest

STATEMENT OF REQUIREMENT

Western Powers Facilities Management team within the Property and Fleet division is seeking Expressions of Interest (EOI) from suitably qualified and experienced vendors for the provision of a Computerised Maintenance Management System (CMMS) to manage non-network assets at offices, depots, substations and communication sites. 

Non-network assets include all property and building infrastructure such as internal & external building envelopes, mechanical infrastructure, fire systems, security hardware, hydraulic infrastructure fittings & fixtures, LV electrical infrastructure and furniture.

The initial scope includes 33 sites which will be transitioned through two stages.

Stage 1 includes 21 regional sites.

Stage 2 includes 11 metropolitan sites.

At a high level the proposed CMMS must have the following features as a minimum;

  1. Asset register and lifecycle costing functionality;
  2. Asset audit and condition recording functionality;
  3. Works management functionality – creation, issue to responsible person/vendor, completion and service reports - for both planned and reactive works; and
  4. Analysis and reporting functionality;

At a high level the proposed CMMS must be able to manage at a minimum;

  1. Current asset data for the 32 sites contains approx. 25,000 lines of data with multiple quantities against many lines. As an example, one asset line for a small building/floor area may be lights and may have a quantity of 32. 
  2. Reactive work flows estimated at 400 jobs per month.
  3. Planned work flows in line with Australian Standards, BCA and best practice – to meet a regime nominated by Western Power at a later stage.

Western Power envisages the proposed CMMS solution to be cloud based, with no requirement for onsite IT infrastructure, and will be stand alone with no integration into any existing IT systems.

EOI RESPONSE

Respondents are required to address the following in their response in no more than 5 A4 pages:

  • Organisational Capacity
  • Full business and contact details, including;
    • ABN/ACN
    • registered business address
    • key contact person including email and telephone
    • organisation history
  • Provide an overview of similar contracts utilising the proposed CMMS;
  • Provide reference contact details for the similar contracts nominated;
  • Provide an overview of the service levels maintained on current contracts;
  • Provide an overview of the proposed CMMS security and how software and data is protected; and
  • Provide an overview of any disaster recovery plans;

LODGEMENT DETAILS

The closing date and time for lodgement of responses is 12 noon Monday the 20th of January 2020.

Lodgement and Delivery of Responses

  1. Western Power may, in its absolute discretion, elect to consider or reject a Response that is received after the Closing of Responses.
  2. Except with Western Power’s prior approval, a Response is to be delivered by email and must be:
    1. provided as an attachment to the email (with the subject heading of the email being “EOI for WS2186722669 – Computerised Maintenance Management System - CMMS”;
    2. sent to michael.panizza@westernpower.com.au 
  3. Western Power may, in its absolute discretion, suspend or cancel this EOI at any time.
  4. Registering for this opportunity does not guarantee your invitation to participate in a market event, nor become a supplier of Western Power.

 

Supplier Registration

Each respondent is requested to register through the Western Power Supplier Registration process. If the respondent is an existing supplier, it is requested they update their details to include the below category listed.

If the respondent is not currently a registered supplier with Western Power, please see the below instructions in order to register:

  1. Respondents are requested to go to https://westernpower.com.au/industry/suppliers-materials/becoming-a-supplier/
  2. Complete the application process through clicking Apply here
  3. Complete the Supplier Information including applying the following under the Category: 4323
  4. Complete Please provide reason for request by referencing the following title: WS2186722669 – Computerised Maintenance Management System

 

We are seeking registrations of interest from suitably qualified and experienced suppliers to participate in a Request for Proposal (RFP) for the design, supply, delivery and installation of Stand-alone power systems (SPS).   The successful suppliers will be contracted to support the deployment of SPS in our regional network.

The proposed SPS needs to meet Western Power’s RFP specifications, aligned Australian/International Standards (AS4509) and our specific design requirements. Successful suppliers should provide end-to-end design, supply, deliver and install capability. Determination of equipment type will be at the sole discretion of Western Power.

By registering interest, your company may be invited to attend the market briefing which will be held in March / April 2020.

Following the market briefing, we will release the RFP in mid-2020 for an initial supply of around 100 SPS units for delivery in 2021. One of the objectives of the RFP will be to identify suppliers suitable for inclusion into a panel. We will offer contracts for future supply opportunities to suppliers who are successful in meeting predefined criteria as set out in the RFP.  Selection for the panel will be at our sole discretion.

Suppliers would be required to provide operate and maintain services for the installed units for two years.

High level SPS requirements

The following are the high-level considerations for the SPS design:

  • Customer demand ranging from 5kWh to 80kWh per day
  • Supply for single, split and three phase systems
  • Minimise number of unique designs
  • Modularity (ease of upgrading or downgrading the system)
  • Optimised for lowest lifecycle cost
  • Safety during installation, operation and maintenance
  • Remote monitoring capability

ROI submission requirements

Suppliers are required to respond to the following for this ROI submission:

  • Demonstrate track record and capability in delivering SPS in relation to the high level SPS requirements stated above
  • Meet the competency requirements for Clean Energy Council’s SPS Design and Install
  • Provide details of components for SPS (eg brands)
  • Reference from at least three SPS customers who have been offered similar products.
  • Safety, Health & Environment information to be requested as part of this exercise

To be considered for further participation, please register your interest by COB (AWST) January 31, 2020 using the button below.

Please ensure the following details are included in your registration:

  • Advertised event number(s): Please specify which advertised number(s) you are responding to: WS2156675779 - Stand-alone Power Systems – Round 2
  • Commodity Code: 2611

Register your interest

THE PROJECT

Western Power is seeking registrations of interest from suitably qualified and certified:

  1. Bee, Wasp and Insect vendors who are able to provide bees and insect management across Metropolitan and Country Sites (Bees and Insect Management); AND/OR
  2. Pest control vendors who are able to provide pest control services at planned, reactive and annual intervals (Pest Control).

BEES AND INSECT MANAGEMENT

  1. Risk assessment to determine if bee collection is a viable option and if not eradication of bees and beehives in and around (but not limited to) Western Power’s Assets across the SWIN (south west interconnecting Network).
  2. Transport and handover facilities to allow for the relocation of collected bees to a Registered Beekeeper (not to take place on Western Power work sites or facilities).
  3. Eradication of wasp/hornet infestations in and around (but not limited to) Western Power’s Assets across the SWIN.
  4. The following mandatory qualifications (to be maintained over the term of the Contract)
    • Registered Beekeeper with the Department of Primary Industries and Regional Development or as determined by the Western Australia Apiarist Society
    • Substation Entry Level 2
    • Provide First Aid & Perform CPR
    • Network Authority Card
    • Construction Induction Card
    • Working Near Energized Distribution Equipment (PT5756-16)

Western Power will provide all relevant information for the completion of the Scope of Services for each job requirement.

The Contractor must complete a Job Risk Assessment (JRA) and follow their approved Safe Work Method Statement (SWMS) for each site and scope of services completed.

PEST CONTROL

Suppliers must have the capability and capacity to deliver the following:

  1. Provide a pest control service to manage insects (including white ants), arachnids, rodents and mammals (including feral domestic pets), snakes and reptiles, and birds.
  2. Perform reactive pest control services that may include such services as treating infestations, removing live or dead pests from Western Power facilities, investigating pest complaints and any other services that may be requested from time to time by Western Power.
  3. Pest control services are to be safe and humane, and where an animal native to Western Australia is involved (e.g. snakes and reptiles) must involve catching and relocating as a priority over destroying.
  4. Maintain the following preferred skills:
  • Removal and or collection of bees and beehives in and around (but not limited to) Western Power’s Assets across the SWIN (south west interconnecting Network)
  • Transport and handover facilities to allow for the relocation of bees to a Registered Beekeeper (not to take place on Western Power work sites or facilities)

The following mandatory qualifications (to be maintained over the term of the Contract)

  • Registered Beekeeper with the Department of Primary Industries and Regional Development or as determined by the Western Australia Apiarist Society
  • Substation Entry Level 2
  • Provide First Aid & Perform CPR
  • Network Authority Card
  • Construction Induction Card
  • Working Near Energized Distribution Equipment (PT5756-16)
  • Certified snake/reptile removalist qualification

Western Power is seeking submissions from suppliers that are able to service the full network with locations across the South West Interconnected Network.

ROI RESPONSES

Respondents are required to address the following in their response via a brief description (less than 2500 characters) including:

Organisational Capacity

  • Full business and contact details, including;
    • Legal name and any trading names;
    • ABN/ACN;
    • registered business address;
    • key contact person, including email and telephone
    • Specify if the organisation is currently registered on the Aboriginal Business Directory or Supply Nation’s Indigenous Business Direct
    • Specify if the organisation is a registered Australian Disability Enterprise
  • Outline of business service capabilities according to the Mandatory Qualifications outlined for:
    • Bees and Insect Management (as listed above) AND/OR
    • Pest Control (as listed above);
  • Outline of business service capabilities according to the Preferred Skills for Pest Control (as listed above); and
  • Proposed works to be managed via a sub-contracted arrangement.

Demonstrated Experience

  • A list of the areas of expertise your company maintains relevant to the opportunity pursuant to the requirements of Bees and Insect Management (as listed above); AND/OR Pest Control (as listed above);
  • Current and previous experience and Contracts in undertaking Bees and Insect Management and/or Pest Control services on an electricity utility’s network;
  • Provide an overview of the service levels maintained on current contracts
  • Brief summary of employees and equipment with physical location;
  • Brief detail of current Safety, Health and Environmental Management System; and
  • Any other relevant information required.

SEQT

  • Is the organisation, including parent and subsidiary entities, fatality free for the last five years?
  • Does your organisation employ (or commit to employ if awarded a contract with Western Power) a minimum ratio of 1 supervisor for every 15 operational personnel?
  • Does your organisation employ (or commit to employ if awarded a contract with Western Power) a SHE manager and SHE advisers with tertiary level qualifications in safety, health or environment (i.e. Certificate IV, Diploma, Bachelor Degree)?
  • Please provide the Total Recordable Injury Frequency Rate (TRIFR) for the last 12 months for your company (including any subcontractors working for you)
  • Please provide the number of LTIs (Lost Time Injuries – A work relation injury that results in a loss of one or more complete work days/shifts) in the last 12 months for your company (including any subcontractors working for you)
  • Please provide the number of TRIs (Total Recordable Injuries – A combination of Lost Time Injuries, Medical Treatment Injuries and Restricted Work Injuries that make up your reportable TRIFR     
  • Please provide total hours worked for the last 12 months
  • Is your organisation willing and able to comply with all the requirements outlined in the Western Power SHE Requirements for Contractors? (https://s1.ariba.com/Sourcing/Main/ad/downloadSMAttachment/ariba.sourcing.dashboard.SMMainActionsController?realm=westernpower&docId=Doc2074019480&parentBid=ABcgAG1CUBBUeU1&attachmentBid=ABcgAGVCUBBUeVU)
  • Does your organisation have an established SHE management system which is aligned to AS/NZS 4801, OHSAS 18001 and AS/NZS 14001

LODGEMENT DETAILS

The closing date and time for lodgement of responses is 12PM (AWST), 31 January 2020.

Lodgement and Delivery of Responses

Western Power may, in its absolute discretion, elect to consider or reject a Response that is received after the Closing of Responses.

Except with Western Power’s prior approval, a Response is to be delivered by email and must be:

  • provided as an attachment to the email with the subject heading of the email being one of the following or both (if the latter is applicable to the services of your organisation):

ROI for WS2150417382 Bees and Insect Management

ROI for WS2150343678 – Provision of Pest Control

  • by referencing either (or both if applicable to the services of your organisation):
  • emailed to Michael Panizza
  • Western Power may, in its absolute discretion, suspend or cancel this EOI at any time.
  • Registering for this opportunity does not guarantee your invitation to participate in a market event, nor become a supplier of Western Power.

SUPPLIER REGISTRATION

Please ensure the following details are included in your registration.

For new prospective suppliers to Western Power:

  1. please register your interest to be considered by completing the request form which is accessible following this link
  2. Complete the application process through clicking Apply here
  3. Complete the “Supplier Information” including applying the following number under the Category heading:
  • 101019 if you are applying for Bees and Insect Management
  • 21021 if you are applying for Pest Control

Note: If applicable to the services of your organisation, insert both commodity codes in your submission.

  1. Complete “Please provide reason for request” by referencing the following title:

WS2150417382 Bees and Insect Management

WS2150343678 – Provision of Pest Control

Note: If applicable to the services of your organisation, insert both ‘WS’ numbers in your submission.

For existing Western Power suppliers registered on the Ariba Network:

  1. if you have previously submitted a Western Power Registration Questionnaire in Ariba, please log into your Ariba Network account and revise your Questionnaire (see Proposals tab) to register your interest for this event by referencing either (or both if applicable to the services of your organisation):
  • WS2150417382 Bees and Insect Management and 101019
  • WS2150343678 – Provision of Pest Control and 721021
  1. If you have not previously submitted a Western Power Registration Questionnaire, please email us to request a supplier registration invitation.

 For existing Western Power suppliers NOT registered on the Ariba Network: please email us to request a supplier registration invitation.

Future tenders

Design & Construct - Canning Vale Sub-station Fencing Design & construct replacement fencing and gates together with earthing and enabling security works to the existing transmision sub-station located at the corner of Vulcan Road and Magnet Road, Canning Vale, Western Australia 6155  December-2019
Security Services Security patrols, alarm response, and statis guards for substations and depots. December-2019
Depot Coffee Services  The provision of coffee, coffee machines, valet  and cleaning services to depots. January-2020
Communication Shelters  Western Power’s procurement requirement has arisen through the ongoing need for Communication Shelters. This will be managed via an RFP for the supply and delivery of communication shelters (estimated 40 shelters over a 4 year period (anticipated value 2.4-2.6M)


January-2020
Disconnectors Supply and deliver disconnectors February-2020
Standalone Power Systems Development of a panel of Suppliers offering different sized solutions for the supply, delivery and installation of Standalone Power Systems for remote network Customers. These Standalone Power Systems will support the individual Customers by providing a remote and reliable power source. March-2020
Substation Maintenance Services Supply, Deliver, Install and Maintain of minor/major/complex work on Western Power assests. Works include replacement, refurbishment, repair, relocation, condition monitoring, maintentance services on assets within Western Power substations. April-2020
Traffic Management Services Services include planned and emergency traffic management to assist Western Power's internal crews to complete the required services on the associated assets. May-2020